Conclave Echo is an AI-powered meeting transcription and minutes tool from Hayleys Business Solutions International (HBSI) and part of the Conclave suite. You record a meeting in your browser or upload an existing recording, and Echo turns it into a transcript, structured minutes and a clear list of action points. It transcribes English, Sinhala and Tamil, the languages Sri Lankan teams actually use in the room.
Why meeting minutes are still a headache
Most meetings end the same way. Someone volunteers to write the minutes, pieces together what was said from scattered notes, and sends a summary days later. By then details have blurred and follow-ups have slipped.
In Sri Lanka the task is harder because one discussion often moves between English, Sinhala and Tamil, and many note-taking tools are built for only one of them. Conclave Echo was designed around that reality.
How Conclave Echo works
The process follows three stages, from the moment a meeting starts to the moment the minutes are shared.
Key features of Conclave Echo
What teams gain from a better meeting record
A reliable record changes how meetings feel. Decisions are easier to find, because they sit in the minutes rather than in someone’s memory. Action items have names beside them, so ownership is visible to everyone. People who could not attend can read the minutes or replay the relevant part of the recording instead of asking for a recap. And the person who used to spend an evening typing up notes gets that time back for the follow-up itself.
Why the review step matters
AI can do the heavy lifting, but a meeting record still needs a person to stand behind it. In Echo, you correct the transcript first, and the minutes are generated from that reviewed version. This keeps the final document closer to what was actually said and agreed, and you decide when a draft is ready to share.
Who Conclave Echo is for
Any team that holds regular meetings and needs a dependable record can use it. Common examples include:
- Management and board meetings, where decisions need a clear paper trail.
- Project and operations teams, tracking actions across departments.
- Committee, HR and compliance meetings, where accuracy matters.
- Multilingual teams, whose conversations switch between English, Sinhala and Tamil.
Part of the Conclave suite
Conclave is a suite of solutions from HBSI built on a simple idea: simplification meets automation. Echo applies that thinking to meetings. It removes the manual transcription and formatting, so people can spend their time on the work that follows the discussion.
Frequently asked questions
Conclave Echo is an AI meeting transcription and minutes solution from HBSI. It converts recorded or uploaded meetings into transcripts, structured minutes and action points.
It transcribes English, Sinhala and Tamil conversations. Minutes are generated in English.
Yes. You can record audio in your browser or upload a recording you already have.
Yes. You can correct the transcript before minutes are created, then edit, save and finalise each draft before sharing.
Transcripts can be exported to Word, and final minutes can be downloaded as text.
Meetings are private, protected by secure sign-in, and users are managed by an administrator.
Book a demo with the HBSI team using the contact details below, and we will show you the process using a sample meeting.
Book a Conclave Echo demo.
The easiest way to judge Conclave Echo is to see it with one of your own meetings. Book a demo with the HBSI team, and we will walk you through the process, from recording to finished minutes.